BMS Heavy Cranes | Admin & Project Assistant
BMS Heavy Cranes, a rapidly growing leader in the crane industry, specializes in complex projects like wind turbines across continents. Join our team and contribute to our global success.
BMS Heavy Cranes is a successful international project company in the Danish-owned, well capitalized, and well-earning BMS group. Worldwide, BMS Heavy Cranes is among the leading and most successful crane groups, especially when it comes to the largest and most complex projects within, among other things, the wind turbine industry. BMS Heavy Cranes currently employs approx. 500 permanent employees, of which approx. 90 work from the head office in Noerresundby. The company's activities take place in a number of European countries as well as United States of America, Australia, Taiwan, and Africa, among others.
BMS Heavy Cranes is a young, successful international project company in growth, which in the course of 13 years has captured large market shares internationally. The primary reasons for this are the ability to comply with the great demands made by global players for flexibility, safe execution on time and in the right quality.
BMS Heavy Cranes has a dynamic, young, and proactive company culture. There is a focus on professional and pragmatic solutions and not least good customer relations. Daily life is varied, communication is open and direct, and there are good opportunities for both personal and professional development
Purpose
The Admin & Project Assistant has a wide range of responsibilities and assist the Project, Finance, HR/Global Mobility and Resource department with overall day to day tasks mainly related to Finland and assist with ensuring all policies and procedures are adhered, assisting with ensuring the delivery of professional services aligned to the strategic priorities of the business.
Responsibilities
Finance:
Assist Project Managers and Region Director with handling purchase orders and purchase invoices, including ensuring correct allocation to projects.
Project:
Assist Project Managers with accommodation and transport for site personnel working on projects, keep track of equipment usage certificates and assist with car rental fleet.
Compliance and Legal Oversight:
- Ensure compliance with posted workers directive and other relevant registrations and other documents needed in the work country pre-assignment.
- Handle immigration cases, including status reporting to the Global Mobility Manager and business.
- Apply for Certificate of Cover / A1 and ensure social security compliance.
Resource and HSEQ:
- Assist Resource Management with various tasks related to managing and organizing resources and secure requested certificates and licenses.
- Assist HSEQ department in assuring all manpower have passed BMS Heavy Cranes internal HSE-Online training.
Payroll and Tax Management:
- Support and check the fortnightly and monthly payroll process for taxable employees in work countries.
- Support the annual tax year-end process for taxable employees.
- Keep track on holidays for Finnish employees (approx. 20 blue collars)
Administrative Efficiency:
- Perform daily administrative duties to ensure the smooth running of operations, including aligning planned personnel.
- Ensure the BMS Heavy Cranes’ system and other work documents and overviews are always updated.
Communication and Documentation:
- Support the Manager in producing relocation documents and communication to the business.
- Reporting of any statistical data as required.
Backup and Values Integration:
- Serve as a back-up and can expect back-up from the Group at peak-times and holidays.
- Must always convey and uphold BMS Heavy Cranes values, leading by example.
Background and Requirements
- Previous experience of administrative tasks.
- Experience from construction and logistics is seen as an advantage.
- Attention to detail and accuracy.
- Advance IT skills and organisational skills.
- Professional and ethical attitude and conduct at all times.
- Team and Function collaboration and outstanding interpersonal skills.
- Fluent in English and Finnish.
- Departments
- HR & Recruitment
- Locations
- Kokkola, Finland
BMS Heavy Cranes | Admin & Project Assistant
BMS Heavy Cranes, a rapidly growing leader in the crane industry, specializes in complex projects like wind turbines across continents. Join our team and contribute to our global success.
Loading application form