This vacancy is now closed

Back Office Manager - Ghent

Ref: 36 Date Posted: Tuesday 09 Oct 2018
LinkedIn ShareShare

Back Office Manager vacancy based in Belgium, Ghent. Our client requires a bachelor's degree within commercial and or logistics area. You can express yourself fluently in Dutch, English and German. If you meet these criteria please read on. 


Summary, Accountability & Objectives 

  • Handle all customer inquiries in an efficient and sales-oriented manner.
  • Coordinate and organize the work within the Back-Office Department and coordinate with other internal Departments.
  • Receive and process orders for customers and ensure the fastest possible delivery to these customers, as well as timely invoicing.
  • Contribute to an outstanding purchasing experience for our customers.

Key Responsibilities 

  • Manage the employees in the Back-Office Department. Identify talent and define development actions to improve the team.
  • Achieve above standard results with respect to primary goals set, such as ‘On Time Deliveries’ and ‘Customer Rejects’ (metrics used to measure the Back-Office department’s performance).
  • Coordinate internally with Production, Planning, Technical Service, Finance and Sales regarding potential issues, solutions or opportunities. Act as the liaison between the customer and the internal shareholders.
  • Answer questions, transfer to the appropriate department and handle complaints on basis of company and customer procedures.
  • Design and maintenance of those parts of the quality system that apply the customer service.
  • Manage an assigned portfolio of customers.
  • External communication with customs and excise services, process excise formalities and keep them up-to-date.
  • Create and follow up customer complaints.
  • Back-up for all operational tasks & responsibilities.
  • Handle orders and active follow-up of customers by telephone and email, with respect to delivery times and transport options, promotional campaigns, payment arrears, the absence of orders, ...
  • Other possible tasks associated with the sales administration.

Skills & Qualifications 

  • You have at least a bachelor's degree within commercial and or logistics area.
  • You express yourself fluently in Dutch, English and German, both in a (telephone) conversation as well as written. Ideally, you’re also fluent in French. Other additional languages are a plus.
  • You can communicate at different levels, both outside and within the organization.
  • You can easily handle Microsoft Office (Outlook, PowerPoint, Word, Excel) and you preferably have experience with an ERP package.
  • You have 5-10 year’s relevant experience in Back-Office and possess leadership capabilities.
  • You are willing to make occasional trips.

Intrapersonal Skills 

  • You are a leader and possess people management and leadership skills.
  • You are highly communicative and customer-oriented.
  • You have a flexible and solution-oriented mindset.
  • You are persuasive and a problem solver.
  • You can collaborate and possess influencing skills.
  • You are hands-on and apply a proactive approach.
  • You are eager to learn, you can absorb a lot of information and you know how to set priorities.
  • You can deal with deadlines and work efficiently and accurately.
  • You are driven and have a positive attitude.
  • You work autonomously with the necessary team spirit.